Similar to so many others, I love eating cake. Chocolate, vanilla, marble, lemon… I’m not picky. Like cake, email programs can have many layers. These layers, all delicious, can benefit or hinder your email communication skills — remember grandma’s fruitcake.
According to Chron, email has tremendously impacted the workplace. Since the late 1970s email has changed not only the way messages are sent, but also how employers are engaging with their employees; with sending screenshots, videos, and slideshows. These techniques definitely increase your email communication skills.
Here are three ways that you can increase your email communication skills — whether you are reaching out to one colleague or an entire team of contacts.
Like the bottom layer of your cake, which is the foundation to the rest of the structure, your email should be the same way. Your email needs good content. Your content is the bottom layer of your cake. Videos make a great bottom layer.
Whenever new employees come in, some may be unaware of how to maneuver through all the different programs. This is a great opportunity to use video! Create a Ving with all of the tutorial videos so your new employee can start their new position with a great foundation. You, as an employer, can increase your email communication skills with tutorial videos that will help new employees succeed.
Your contacts are the icing on the cake. It is important to ice your cake with all of the right icing, but which is the right one? There are several different kinds of frosting — and several different types of contacts. You need to think about your next step with choosing the emails you sent to your contacts.
Before you send any important documents or video clips, check your To: field in your email. It is a rarity, but you could have addressed your email to the wrong person — with suggested text this is getting more and more likely. Instead of sending an email to all of your employees, you could be sending those business documents to your grandmother in Texas or even another client. Though I’m sure she would be interested as to what you're up to, but we don't need to confuse grandma.
Tone is exceptionally important in mastering great email communications skills. You want to come across as professional and you can do this by sticking to the point. It is important to convey the purpose of your email — and quickly. If there is something in particular that you want them to learn make sure your entire message is directed at that lesson.
Another helpful tip in evaluating the tone of your email — read your message out loud. This helps identify mistakes, and also helps you refine your tone and make it one that is sure to win over your audience.
All three of these tips have one application in common.
Vingapp is an amazing and upcoming app that gives you the chance to put everything that you would want into one engaging message. With Ving, you are able to send video, text, files — everything but the cake. With this app, you are able to include informational videos, analyze your list of contacts, and choose a more professional tone. Want to know more about this neat little tool go to vingapp.com and check it out! You won't want to miss this. Your next round of important communications will absolutely take the cake!
