Do you ever feel like an elementary school teacher repeating the same rules and information over and over again to your employees? In school, most students don’t pay attention to what the teacher says and they inevitably miss some important chunk of information. Some of those students will go on to ask a question that the teacher literally just answered. That can be really frustrating.
As an employer or team leader, delivering safety training can feel a lot like that. Maybe your employees are familiar with the content already, maybe they don’t think the information applies to them directly, or maybe they just don’t realize the importance of the communication.
To get your employees all on the same page and informed, take a look at these 5 easy email communication tips to help with your company’s safety training.
Don’t send emails in a hurry. Think about what you want to convey before you start writing. If your messages are unclear or incomplete, your employees won’t get any value from them.
Create emails that are easy to read and easy to follow. If reading your emails is a chore, employees will likely not put in the effort to make sense of them. By arranging your emails in careful paragraphs, inserting bullet points where useful, and proofreading the text, your emails will be easily digestible by your employees.
Always include context. Explain your purpose for sending the message—it’s as simple as that. By telling your employees why you’re emailing them right up front, there will be no doubt about what they’re supposed to get out of it.
State (or restate) the desired outcome at the end of the email. Do you need a response? Are your employees expected to perform some action as a result of your email? If so, tell them that at the end. If the call to action is lost in the body of text, you can reinforce it by restating it in your closing message.
Make it personal. Let employees know who you are and why you are writing to them. If your employees don’t know your role in the company, how can they know that your email is important and accurate?
Make sure that all intended recipients of your emails have access to and regularly check their emails so they don’t miss important announcements and information. This is crucial for safety training communications because uninformed employees have a much higher risk of injury.
By communicating your company’s safety training information via email, everyone has a record that they can check from any device in their mailbox. It’s up to you what kinds of things you’d like to send out, but these easy email communication tips can be used for all of your messages.