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12/14/21 6:00 AM Mathilde Leroux

There are so many things that could harm a business, causing all kinds of losses. A majority of business owners all over the globe that have posted several successful years were able to put most of these risks under control and have continued to improve upon their tactics to hedge their businesses from these potential business killers. One of such measures is managing business files and keeping them safe and secure using file management tools. These tools are utility software that manages files of the computer system and since you store some of your important data in these files, it is only wise to make sure they are always safe. Let us see some of these file management tools for staying safe and secure.


Google Drive

This file management tool is one of the most commonly used by business organizations. It is a cloud-based program that allows you to create documents, edit them, store them, and even share the documents.


Usually, the documents on Google Drive sit in the cloud but also synchronize with the users’ local versions of the system. These users can therefore collaborate on the same file at the same time from anywhere in the world and on any device so far they have internet connections. This tool provides encrypted and secure access to your files. It also integrates seamlessly with docs, sheets, and slides enabling your team to collaborate in real-time. When using Drive, you can even collaborate in Microsoft Office files without converting them first.


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This is another very important file management tool that provides a cloud platform for enterprise file synchronization and sharing. It also governs content and data for business owners. One big advantage of using this tool is that it helps with secure file-sharing of large files within business organizations. If you also have to send large files out to other companies, you can be sure that you wouldn’t need to worry about possible harm to your files online. Egnyte also backs up your business computer files so that you can be rest assured to recover them if there is any unavoidable loss of data either to a crashing of the system’s hard drive or due to natural causes like fire and flood.


This file management tool can also backup email files, documents, and spreadsheets. Due to its unique design, you won’t experience any loss of speed while working because of the backup taking place. This is because it does its backing up as you go. You won’t even know that the backup is going on but it will work all day and every day.



This is a file management tool focused on improving the profitability and productivity of any business no matter the size of the business. The eFile Cabinet’s premier software called Rubex is accessible using a web browser. There is also a desktop app version. This tool offers both cloud and on-premise platforms providing businesses with intelligent organization and automation tools. Things like workflow organization, secure file sharing, email importing, and even eSignature requests are all available on the platform. With this document management tool, businesses can discard their conventional document processes which will help them reduce overhead and eliminate inefficient tasks involved in business operations.



Massive is a file-sharing tool that enables the distribution of large files without size limits, transfer failures or slow downloads. With all these abilities it will enable you to distribute files among members on your team and receive them accordingly without having any strain issues. Minor problems like not receiving what was sent can happen too but there's nothing preventing users from getting their money back when this happens! This makes using MASV very easy because clients find sending and/or receiving content simple enough.



This file management tool is a great one for file storage, secure sharing, and backup. It helps you keep track of projects, helps you with note collection, and also helps with assigning tasks. There is a free version called Dropbox Basic and it offers a lot of storage space, making it possible to send large files to anyone using a secure link. The type of collaboration features you get on enterprise-level cloud services are what you also get on Dropbox. It is very convenient to use. This is the reason why it is the most commonly used by business set-ups and even individuals. There is an app version and you can also access Dropbox via a web browser.


Microsoft OneDrive

Microsoft OneDrive is one of the most popular file management tools used in business organizations and even by individuals. Formerly known as SkyDrive, its file hosting and synchronization services are operated by Microsoft as part of its web version of Office. OneDrive as it is more popularly called, allows users to store files and personal data. It also aids the sharing of files across Android and Windows phones as well as IOS mobile devices. OneDrive offers 5GB of storage free of charge. However, you can get 100GB, 1TB, and 6TB storage options with Office 365 subscriptions or separate subscriptions.


Final Words

The worst thing you ever want to happen to you as a business owner is for your files containing sensitive company data to be compromised. It could set you back a lot and this is the reason why you shouldn’t take the need to secure your files for granted. These tools are proven over the years to allay any fears and you can adopt any of them to help keep your files safe and practice internet security.



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