ving logo

Seriously No Yawns Here. Most Engaging Safety Talks Ever.

Find Out More

9/16/21 6:00 AM John Lewis

A safe working environment is the backbone of any successful organization. It helps employees feel secure and provides them with a platform to work at their best.

 

Creating a safe workplace is a comprehensive and continual mission, but it all starts out in the employee handbook. This key document is the glue that holds together all your safety efforts in the workplace and should address several workplace safety factors.

 

What Is An Employee Handbook?

An employee handbook is a document handed to new workers on their first day, detailing everything from behavioral standards to leave policies.

 

Essentially, the employee handbook acts as a guideline for appropriate employee conduct and also sets out the employer’s legal obligations to their workforce. It contains information about standardized procedures that help organizations to run smoothly and efficiently.

 

Beyond that, though, the employee handbook is an important bridge between the employer and employee. By putting the workers’ rights in writing, employees can feel happier and more secure in their roles.

 

One major component of any employee handbook is safety. A clear and easy-to-understand safety section in your organization’s employee handbook can help to mitigate health risks and promote a more positive working environment.

 

How To Turn Your Safety Program Into A Full Blown Safety Culture

 

What Is Included In The Safety Section Of An Employee Handbook?

The safety section of an employee handbook should express the company’s aims and objectives for workplace safety, its organization of health and safety issues in terms of personnel, and its ongoing risk management arrangements.

 

Specific procedures mentioned will be dependent on the type of work. Some may include but are not limited to:

  • Report systems for health incidents

  • Emergency operations such as fire drills

  • Use of Personal Protective Equipment where appropriate

  • First-aid procedures

  • Smoking policy

  • Employee welfare issues

 

For each scenario, the employee handbook should clearly set out how employees should act to minimize risks. The handbook should also detail the employer’s ongoing commitment to creating a safe working environment, such as through the provision of relevant health and safety training to employees.

 

The Benefits Of Having A Clear Safety Procedure In The Employee Handbook

Having a clear safety policy is positive for the employee as well as the employer. It not only helps to reduce accidents but can also create a more productive working environment.

 

Read on for the two reasons why you should be paying more attention to the health and safety practices in your employee handbook.

 

You Reduce Work-Related Accidents

When all employees know how to behave in the safest possible manner, injuries at work inevitably decline.

 

This works in two ways. Firstly, the prevention of accidents. By adhering to health and safety regulations at all times, workers can stop potential accidents from ever occurring.

 

For instance, if employees only smoke outside in the designated smoking area, the risk of a smoking-related fire in the workplace is eliminated. Similarly, if corridors and passages are kept clear of debris at all times, workers won’t suffer from falls that could have been avoided.

 

Secondly, the employee handbook can explain how to mitigate risks that cannot be eliminated entirely. Many workplace practices carry some element of harm, but with cautious behavior, this can be kept to a minimum.

 

For example, any employees working with heavy machinery or potentially hazardous substances must receive the relevant training and be provided with appropriate health and safety equipment. Similarly, employees should be well informed of the evacuation procedure in the event of a fire.

 

By educating employees about risk prevention and mitigation through the employee handbook, injuries can be reduced, medical and legal expenses can be avoided and business reputations can be protected.

 

Better Safety Can Improve Productivity

A safe working environment is a happier and more productive working environment.

 

The employee handbook is a way for employers to show that the health and safety of their workforce matter beyond the contents of resumes and workload. It not only contains guidelines for employee conduct; it demonstrates the steps that employees are actively taking to keep everybody safe.

 

For instance, this could be through a right to provide appropriate Personal Protective Equipment for any potentially harmful working procedures.

 

Many employee handbooks will also stipulate the employer’s obligation to offer support for an employee’s welfare, which may account for issues such as mental health.

 

Ultimately, such conditions within the safety section of the employee handbook help staff to feel more valued and secure in the workplace. Healthy employees report fewer absences, stay at their company for longer, and are more efficient workers.

 

This can only be a good thing for employers.

 

In Summary

Whilst employee handbooks are not a legal requirement for organizations, they form the basis for good internal business practices.

 

Safety is a key part of these documents. By outlining risk management processes, and the obligations of both employer and employee to follow these, everyone in the organization can feel safe and focus more effectively on their work.

 

How To Turn Your Safety Program Into A Full Blown Safety Culture

 

star icon - 2021 star icon - 2021 star icon - 2021 star icon - 2021 star icon - 2021

Rachel W

"Ving Understands What Safety Managers Need to Improve Training"

One of the biggest problems I've had with safety training platforms is making the training easily accessible on mobile job sites, making it easy to upload in-house training, and technical issues with outdated software. All of those problems have been solved by Ving. It's well-thought-out and easy-to-use.

What problems are you solving with the product? What benefits have you realized?

I love the QR code option. For example, you can print a QR code sticker that explains how to inspect fire extinguishers and post it next to the extinguisher so anyone doing monthly inspections isn't guessing based on training that was six months ago. They can review the training immediately.

Show more
star icon - 2021 star icon - 2021 star icon - 2021 star icon - 2021 star icon - 2021

Kimberly D

"Excellent Customer Service and Product"

I highly recommend using VING for anything from safety training to onboarding and management training. I can't stress enough how helpful and knowledgeable the Customer Support is!!!

What problems are you solving with the product? What benefits have you realized?

Safety training - VING makes safety training, compliance, and tracking easy. I have recently started using it for leadership and management training as well and love it!

 

Show more
star icon - 2021 star icon - 2021 star icon - 2021 star icon - 2021 star icon - 2021

Kim B

"Ving Training has been very convenient and helpful."

I like the flexibility and convenience of completing training for employees with different job responsibilities and schedules.

What problems are you solving with the product? What benefits have you realized?

It has helped to achieve a high percentage of training completion for our salary employees.

Show more
Contact Ving