The information has such a great value that no company can afford to ignore the need for the implementation of foolproof information security systems. If a business fails to protect its most significant asset- data, chances of eventual failure escalates exponentially.
Some of the information that gives value to your brand includes customers’ credit card information, product designs, employee social security data, company financial records, and patent application. Data thieves can significantly benefit from stealing such vital information from your company database. Besides, can you imagine how great your competitors would benefit from taking your customer list?
That being said, what exactly is information security in the workplace?
What Is Information Security?
Because companies now use technology to collect, store, and share essential information, there is a significant threat of that information being accessed, disrupted, modified, corrupted, or destroyed illegally by malicious and unauthorized actors. That is where information security comes in: These are the measures that companies put in place to stop the threats meted against their valued information.
The importance of information security can never be overemphasized. Here are four elaborate reasons why information security in the workplace is vital to the existence and growth of any business.
1. Data corruption affects your delivery of services
If your customer list is corrupted, you may have trouble customizing your services and products to the taste of your target clientele. Hackers can even modify your product design and prototypes so that your production teams end up with a different product from the initially intended quality. That’s without mentioning that recovering corrupted data files can be costly.
In the event that the data is corrupted beyond recovery, creating another database from scratch can be both time consuming and financially crippling. That means the late launching of products as well as slow customer care service delivery.
2. Physical loss of data
Even without a hacker stealing your information, there still is the chance of losing data through natural calamities such as flooding and earthquakes. Also, sometimes, power issues can lead to data loss. With proper information security protocols in place, you can recover your data fast and at little or no cost, consequently minimizing your downtime.
3. Legal issues
The onus is on you to guarantee clients’ data security. If you fail to protect the confidentiality of the people associated with your business and, unfortunately, data is lost, your company can end up being sued for violation of user agreements. That can lead to hefty expenditure in legal fees, not forgetting the possibilities of your business getting closed.
4. Brand reputation
The value of your business is dependent on the integrity, availability, and confidentiality of the information stored in your databases. If customers and investors can trust you with their data, the reputation of your company remains intact. If they cannot, chances are that they will move on to one of your competitors. Imagine the damage that a data breach would do to a recruitment agency, which would lead to exposure of millions of personal and confidential data of people from around the world.
3 Necessary Information Security Measures in the Workplace:
1. Information security awareness
Because your employees play an essential role in curbing or exacerbating workplace data threat, it is vital that you train them sufficiently on security awareness. Invest in the right security policies and ensure that every employee understands and follows them to the letter — including simple things like password security. Also, ensure that everyone follows strict computer ethics in the office.
2. Buy VPN
Buying a virtual private network (VPN) will help you protect critical data from anyone who could be snooping on you or your employees’ online activity. VPN security is the most reliable cybersecurity method because it uses tunneling protocols to confuse malicious data spies. The network encrypts data coming out of your system and blocks malicious malware that could be sent your way via downloads and phishing links.
3. Hiring the qualification employees
Hiring qualified in-house IT teams is a critical step in protecting company data. These experts understand what to do in case of infiltration and what not to do so as not to compromise your company’s information security. Outside of the IT department, hiring qualified staff for, say, the finance department will make it easier for you to train them on information security protocols.
Information security has many direct impacts on the growth of any given business or economy. Chinese recruitment agencies, for example, are faced with humongous data security challenges, especially now that the country’s tech industry and labor market, are growing tremendously fast. The good thing is that the security measures we have discussed herein will help you mitigate such problems fast and affordably.