When you go to a meeting, it aims to gain some information, collaborate with colleagues, and make the best decisions possible. But if your staff doesn't feel involved in the meeting, they won't be fully engaged in the discussion. They may worry about missing something important, distracting them from listening and making good decisions.
One way to increase engagement is by having a successful employee engagement meeting (EEM), an annual exercise where employees are more actively involved using interactive activities that encourage participation. If you want your team members to be engaged in meetings, here are a few tips to keep them awake and interested.
Lead with purpose
The first thing you should do is lead with your purpose. Your employees know what you want to accomplish, but they may not understand why it's essential for them to get involved in the process. You can help them understand by explaining why they must get involved and their role.
Get everyone involved
Have you ever been in a meeting and felt out of the loop? You probably didn't enjoy it and aren't likely to work with that person again. That's why it's essential to make sure everybody involved in the decision-making process is aware at every step. Everyone has a role in building a culture driven by employees and inspired by innovation. Involving employees in decision-making allows them to develop a leadership mindset and removes the feeling of not being listened to.
Recognize Good Performances
Recognizing employees who put in extra effort and achieve their goals is an important responsibility. This can be a difficult task to do, especially when the employee could be under pressure to perform specific tasks or has other competing priorities to attend to. You can recognize good employee performance by praising them during your regular office meetings. You can make a video presentation about their achievements, it can be a way of boosting their morale.
Incorporate a variety of activities into your meeting
A meeting should be more than a chance for you to meet with your colleagues and discuss business. Many other ways to make your sessions more fun, effective, and productive. It's an opportunity for everyone to bond, catch up (and maybe even push each other on). But it also provides an excellent opportunity for everyone to explore new skills and work on their weaknesses. These activities will give your employees the best chance of remembering the meeting's key points, improving their relationships, and growing as professionals in their field while happily doing what they love.
Ask for feedback
It is essential to seek employee feedback and concerns during meetings. The purpose of asking questions is to find out what employees want from their work and what they don't like about their job. It helps us understand how we can improve the working environment for our employees. When you ask for feedback, you are providing an opportunity for employees to let you know directly how they feel about certain situations in the workplace. You can write down or record their feedback.
At the end of this blog post, you should have a good idea of how to make sure your employees are engaged during a team meeting. Everyone can have a successful general meeting every once in a while, but consistency separates the good from the not-so-good leaders. So go ahead and start your employee engagement meeting off on the right foot—and you'll be on track for one of your best sessions yet.